[iva] Call for bids to host ACII 2017 or 2019

[d.k.j.heylen at utwente.nl]

Call for Proposals to host the International Conference on Affective Computing and Intelligent Interaction (ACII 2017 and ACII 2019) - deadline  June 1, 2016

The Association for the Advancement of Affective Computing (AAAC, former HUMAINE Association) is pleased to call for proposals to host the next International Conferences on Affective Computing and Intelligent Interaction (ACII 2017 and ACII 2019). ACII  is a central event for researchers exploring the role of emotion and other affective phenomena in human-computer and human-robot interaction, with relations to graphics, AI, robotics, vision, speech, synthetic characters, games, educational software, etc.

ACII is a biannual conference that started in 2005. The former proceedings were published in Springer Lecture Notes (2005, 2007, 2011) and IEEE Xplore (2009, 2013, 2015). Extended versions of the best articles will be invited for a special issue of IEEE Transactions on Affective Computing.

Details of previous editions can be found at:
http://www.affectivecomputing.org/2005/,
http://gaips.inesc-id.pt/acii2007/
http://www.acii2009.nl/
http://www.acii2011.org/
http://www.acii2013.org/
http://www.acii2015.org/

If you are interested in hosting this conference, please send your expression of interest as soon as possible to Dirk Heylen, President of AAAC, president at emotion-research.net<mailto:president at emotion-research.net>, followed by a full proposal by 1 June, 2016. Clearly indicate whether the bid is for ACII 2017 or ACII 2019 or whether the bid could be for either - in that case, please indicate your preference.

The proposal should include the following information (a slideshow format is welcome):
(1)   Who you are (the organizing team), your involvement in affect-related research and any previous experience you have in organizing conferences and other scientific meetings (e.g. workshops and symposia)
(2)   A description of the proposed venue, including meeting facilities, accommodation, travel access and social program
(3)   An outline budget (likely costs and expenditure), potential financial support
(4)   Important dates
(5)   Any co-located or otherwise connected conferences or workshops
(6)   Any specific plans for encouraging broad interdisciplinary participation in the event
(7)   Any special topic
(8)   General outline of the programme

The evaluation criteria will include:
(1)Quality of proposal and track record of the proposers.
(2)Cost. One of ACII priorities is to facilitate the participation of students and young researchers, so keeping the cost of attendance low, especially for these categories, is an important criterion.
(3)Accessibility of the location (i.e. access to airports, etc).
(4)Venue attractiveness (e.g. quality of facilities and support of "togetherness").

The organization of ACII 2017 and 2019 should follow the guidelines of AAAC below.

Proposals to host the Conference on Affective Computing and Intelligent Interaction must conform to the following guidelines adopted by the Association for the Advancement of Affective Computing.

Review Criteria
▪   Originality: Paper describes original results, or original analysis of previously published results. If the paper includes any results or analysis previously published by this or any other author, the boundary between published and novel work is clearly delimited by appropriate citation.
▪   Significance: Results and analysis are of potential interest to others working in the field of affective computing.
▪   Correctness: Derivations and algorithms are correct.
▪   Clarity: Motivation, methods, results, and analysis are clear.

Review Process
▪   Double blind process: papers are submitted anonymously; reviewers remain anonymous as well.
▪   Program committee: members of the PC cover the various domains of ACII. Their role is to review a certain number of papers following the review criteria listed above.
▪   Senior program committee: for each assigned paper, their role is to check the quality of the reviews and open discussions among reviewers to arrive to a consensus, if possible, for each paper. During this discussion period a rebuttal procedure might be organized. This is, however, not a mandatory requirement.
▪   The senior program committee of the ACII conference is subject to final approval by the AAAC.

Submission guidelines
One can choose allow for short papers to be submitted besides the long papers. They should not differ in quality.

▪   Long papers describe high-quality mature work
▪   Short papers can present novel and original ideas that are still in a preliminary stage of development

Registration Fees
Pricing for the conference must be approved by the Executive Committee of the AAAC. The committee will judge pricing on fairness and a number of other criteria.
▪   Organizers may require that at least one author register for the conference for a paper to be included in the proceedings
▪   For each paper one of the authors needs to pay a registration fee. The registration fee can cover several papers by the author.
▪   AAAC members must be offered a reduced fee.
▪   Non-AAAC members must be offered membership in the Association. The fee for non-AAAC members has to be equal to the fee for AAAC members plus at least the AAAC membership fee. Non-AAAC members can decide whether or not they become a member. In case they become a member the fee is transferred to the AAAC.
▪   Students pay a reduced registration fee.

Budget Guidelines
The budget for the conference has to be approved by the AAAC's Executive Committee. Budgets will be judged on a number of criteria.

ACII conferences are intended to be non-profit. To keep the registration fees as low as possible, the work inside the organizing group is normally not charged to the conference, but regarded as internal sponsorship. Engagement of external sponsors is encouraged. These could either be local (e.g. university, industry or grant-giving agencies) or co-organisers such as EU organizations (ESPRIT/COST).

The Association is not currently able to guarantee financial support to cover losses that might be incurred by conference organizers.

Conference proposals that include some form of profit sharing to help establish a “buffer fund” (to cover possible losses at future conferences) will be favourably considered.

A Doctoral consortium should be organized:
As for the main conference, an organizing committee should ensure:
▪   Long papers are submitted
▪   Program committee members are defined
▪   The review is geared toward the pertinence and originality of the subject as well as the proposed methodology

Website Guidelines
▪   The AAAC logo must be included on the website
▪   The website needs to clearly mention that this is the: Bi-annual Conference of the Association for the Advancement of Affective Computing
▪   The website of the ACII conferences must contain a link to the AAAC website

Publication Guidelines
▪   The AAAC logo must be included on the front cover of the  proceedings
▪   The title of the proceedings is to be “Proceedings of the Affective Computing and Intelligent Interaction Conference [YEAR] – ACII [YEAR]”.

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